Professional Experience

 

CAPABILITIES OVERVIEW

  • Versatile and experienced Administrative Support Specialist with more than five years of diversified skill in office management roles supporting multiple departments and company initiatives.
  • Demonstrated achievement in supervision of policies and management reports.
  • Highly motivated, detailed-oriented, and critical thinking team player with exceptional analytical, project, and office management skills.
  • A superior performer with a reputation for producing quality results and excellent interpersonal, communication, and technical competencies.
  • Proficient in Microsoft Office Suite, Visual Basics, Juris, LucidChart, CourtLink, and Interwoven-Filesite.

 

CORE COMPETENCIES

  • EXECUTIVE SUPPORT
  • STATISTICAL RESEARCH
  • NEW STAFF DEVELOPMENT & TRAINING
  • SWOT ANALYSIS
  • QUALITY ASSURANCE
  • WORKFLOW PROCESS OVERSIGHT
  • SCHEDULING ADMINISTRATION
  • LEGAL ADMINISTRATION

 

PROFESSIONAL EXPERIENCE

Valley Forge Medical Center | Norristown, PA                                                                              2024 – Present

Executive Assistant

  • Provide direct administrative support to the Medical Director to ensure smooth day-to-day operations.
  • Manage schedules, appointments, and meetings, ensuring that the Medical Director’s time is maximized for patient care and team management.
  • Create, format, and maintain spreadsheets, Word documents, reports, and presentations.
  • Handle incoming and outgoing mail and manage communication on behalf of the Medical Director.
  • Coordinate and organize meetings, prepare meeting agendas, and follow up on action items.
  • Provide general administrative support, including data entry, maintaining filing systems, and office supply management.
  • Other duties as assigned to ensure the Medical Director's efficiency and effectiveness.

 

InHospital Physicians | Blue Bell, PA                                                                              2023 – 2024

Executive Assistant

  • Provided high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
  • Performed clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
  • Scheduled and attended meetings on behalf of executives, taking notes and recording minutes
  • Received incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
  • Performed office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Processing Mail/Bank deposits
  • Expense management
  • Performed additional duties as assigned by executives

 

Fox Rothschild | Blue Bell, PA                                                                                               2022 – 2023

Legal Administrative Assistant – Client Service Specialist 

  • Facilitated the management of client specific data to enhance the overall approach to dedicated interactions
  • Managed workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work
  • Managed attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same
  • Assisted multiple attorneys as primary assignment and provide additional support, backā€up, and PTO coverage for the CSS assigned to the team
  • Transmitted legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger
  • Processed new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software
  • Assisted in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions
  • Worked proactively with Legal Team Assistants to accomplish tasks
  • Collaborated with resources, including Attorney Resource Center, as appropriate to complete projects and tasks
  • Adhered to all firm policies, procedures, standards and guidelines while maintaining confidentiality

 

KESSLER, TOPAZ, MELTZER, CHECK LLP | Radnor, PA                                                       2004 – 2017

Administrative Assistant (2014-2017)

  • Provided direct assistance to four Managing Partners, submitted time entries using Juris, and documented research using CourtLink
  • Oversaw client relations for settlement matters and performed conflict checks to identify related parties and determined whether a conflict could arise
  • Executed general clerical duties which included data entry, photocopying, faxing, mailing, and maintained hard copy and electronic filing system
  • Effectively fielded telephone calls and managed the catalog for closed cases stored offsite. Served as liaison to office supply vendors and completed physical inventory on merchandise
  • Calendared court deadlines using Corerelate calendaring software; ran conflict checks/opened new cases

 

File Clerk                                                                                                                                            2004-2014

  • Maintained Securities Lead Counsel file room for tracking and retrieval
  • Prioritized and performed daily office tasks with awareness of critical deadlines using the Equitrac system
  • Devised a case specific cost-tracking method which improved the firm’s bottom line and implemented changes to streamline the law firm’s filing system
  • Coordinated repair and maintenance of office equipment for a time sensitive environment
  • Liaised to Iron Mountain, Canon, Ruggles and W.B. Mason vendors obtaining 46% savings in office supplies
  • Maintained office supply inventory required for the efficiency of support services for a firm of 200 employees

 

RELIABLE MANAGEMENT COMPANIES | Philadelphia, PA                                            1999 – 2004

Assistant Office Service Manager

  • Acted as administrative assistant to account and office manager at Dilworth Paxson Law Firm
  • Managed and supervised a staff of 12 and trained staff on various office equipment and best practices
  • Prepared monthly reports, EOM statements, and calculated production records
  • Processed payroll and statistics/reports for the Accounting Department
  • Assisted the hiring manager with the process screening and selecting qualified applicants and measured performance and executed annual performance reviews
  • Scheduled and coordinated staff meetings and conferences; processed, received, and distributed mail