Professional Experience
CAPABILITIES OVERVIEW
- Versatile and experienced Administrative Support Specialist with more than five years of diversified skill in office management roles supporting multiple departments and company initiatives.
- Demonstrated achievement in supervision of policies and management reports.
- Highly motivated, detailed-oriented, and critical thinking team player with exceptional analytical, project, and office management skills.
- A superior performer with a reputation for producing quality results and excellent interpersonal, communication, and technical competencies.
- Proficient in Microsoft Office Suite, Visual Basics, Juris, LucidChart, CourtLink, and Interwoven-Filesite.
CORE COMPETENCIES
- EXECUTIVE SUPPORT
- STATISTICAL RESEARCH
- NEW STAFF DEVELOPMENT & TRAINING
- SWOT ANALYSIS
- QUALITY ASSURANCE
- WORKFLOW PROCESS OVERSIGHT
- SCHEDULING ADMINISTRATION
- LEGAL ADMINISTRATION
PROFESSIONAL EXPERIENCE
Valley Forge Medical Center | Norristown, PA 2024 – Present
Executive Assistant
- Provide direct administrative support to the Medical Director to ensure smooth day-to-day operations.
- Manage schedules, appointments, and meetings, ensuring that the Medical Director’s time is maximized for patient care and team management.
- Create, format, and maintain spreadsheets, Word documents, reports, and presentations.
- Handle incoming and outgoing mail and manage communication on behalf of the Medical Director.
- Coordinate and organize meetings, prepare meeting agendas, and follow up on action items.
- Provide general administrative support, including data entry, maintaining filing systems, and office supply management.
- Other duties as assigned to ensure the Medical Director's efficiency and effectiveness.
InHospital Physicians | Blue Bell, PA 2023 – 2024
Executive Assistant
- Provided high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
- Performed clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
- Scheduled and attended meetings on behalf of executives, taking notes and recording minutes
- Received incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
- Performed office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Processing Mail/Bank deposits
- Expense management
- Performed additional duties as assigned by executives
Fox Rothschild | Blue Bell, PA 2022 – 2023
Legal Administrative Assistant – Client Service Specialist
- Facilitated the management of client specific data to enhance the overall approach to dedicated interactions
- Managed workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work
- Managed attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same
- Assisted multiple attorneys as primary assignment and provide additional support, backāup, and PTO coverage for the CSS assigned to the team
- Transmitted legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger
- Processed new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software
- Assisted in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions
- Worked proactively with Legal Team Assistants to accomplish tasks
- Collaborated with resources, including Attorney Resource Center, as appropriate to complete projects and tasks
- Adhered to all firm policies, procedures, standards and guidelines while maintaining confidentiality
KESSLER, TOPAZ, MELTZER, CHECK LLP | Radnor, PA 2004 – 2017
Administrative Assistant (2014-2017)
- Provided direct assistance to four Managing Partners, submitted time entries using Juris, and documented research using CourtLink
- Oversaw client relations for settlement matters and performed conflict checks to identify related parties and determined whether a conflict could arise
- Executed general clerical duties which included data entry, photocopying, faxing, mailing, and maintained hard copy and electronic filing system
- Effectively fielded telephone calls and managed the catalog for closed cases stored offsite. Served as liaison to office supply vendors and completed physical inventory on merchandise
- Calendared court deadlines using Corerelate calendaring software; ran conflict checks/opened new cases
File Clerk 2004-2014
- Maintained Securities Lead Counsel file room for tracking and retrieval
- Prioritized and performed daily office tasks with awareness of critical deadlines using the Equitrac system
- Devised a case specific cost-tracking method which improved the firm’s bottom line and implemented changes to streamline the law firm’s filing system
- Coordinated repair and maintenance of office equipment for a time sensitive environment
- Liaised to Iron Mountain, Canon, Ruggles and W.B. Mason vendors obtaining 46% savings in office supplies
- Maintained office supply inventory required for the efficiency of support services for a firm of 200 employees
RELIABLE MANAGEMENT COMPANIES | Philadelphia, PA 1999 – 2004
Assistant Office Service Manager
- Acted as administrative assistant to account and office manager at Dilworth Paxson Law Firm
- Managed and supervised a staff of 12 and trained staff on various office equipment and best practices
- Prepared monthly reports, EOM statements, and calculated production records
- Processed payroll and statistics/reports for the Accounting Department
- Assisted the hiring manager with the process screening and selecting qualified applicants and measured performance and executed annual performance reviews
- Scheduled and coordinated staff meetings and conferences; processed, received, and distributed mail
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