Professional Experience

CAPABILITIES OVERVIEW

Versatile and experienced Administrative Support Specialist with more than five years of diversified skill in office management roles supporting multiple departments and company initiatives.
Demonstrated achievement in supervision of policies and management reports.
Highly motivated, detailed-oriented, and critical thinking team player with exceptional analytical, project, and office management skills.
A superior performer with a reputation for producing quality results and excellent interpersonal, communication, and technical competencies.
Proficient in Microsoft Office Suite, Visual Basics, Juris, LucidChart, CourtLink, and Interwoven-Filesite.

CORE COMPETENCIES

PROFESSIONAL EXPERIENCE

Valley Forge Medical Center | Norristown, PA 2024 – Present

Executive Assistant

Provide direct administrative support to the Medical Director to ensure smooth day-to-day operations.
Manage schedules, appointments, and meetings, ensuring that the Medical Director’s time is maximized for patient care and team management.
Create, format, and maintain spreadsheets, Word documents, reports, and presentations.
Handle incoming and outgoing mail and manage communication on behalf of the Medical Director.
Coordinate and organize meetings, prepare meeting agendas, and follow up on action items.
Provide general administrative support, including data entry, maintaining filing systems, and office supply management.
Other duties as assigned to ensure the Medical Director's efficiency and effectiveness.

InHospital Physicians | Blue Bell, PA 2023 – 2024

Executive Assistant

Provided high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
Performed clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Scheduled and attended meetings on behalf of executives, taking notes and recording minutes
Received incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Performed office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Processing Mail/Bank deposits
Expense management
Performed additional duties as assigned by executives

Fox Rothschild | Blue Bell, PA 2022 – 2023

Legal Administrative Assistant – Client Service Specialist

Facilitated the management of client specific data to enhance the overall approach to dedicated interactions
Managed workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work
Managed attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same
Assisted multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team
Transmitted legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger
Processed new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software
Assisted in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions
Worked proactively with Legal Team Assistants to accomplish tasks
Collaborated with resources, including Attorney Resource Center, as appropriate to complete projects and tasks
Adhered to all firm policies, procedures, standards and guidelines while maintaining confidentiality

KESSLER, TOPAZ, MELTZER, CHECK LLP | Radnor, PA 2004 – 2017

Administrative Assistant (2014-2017)

Provided direct assistance to four Managing Partners, submitted time entries using Juris, and documented research using CourtLink
Oversaw client relations for settlement matters and performed conflict checks to identify related parties and determined whether a conflict could arise
Executed general clerical duties which included data entry, photocopying, faxing, mailing, and maintained hard copy and electronic filing system
Effectively fielded telephone calls and managed the catalog for closed cases stored offsite. Served as liaison to office supply vendors and completed physical inventory on merchandise
Calendared court deadlines using Corerelate calendaring software; ran conflict checks/opened new cases

File Clerk 2004-2014

Maintained Securities Lead Counsel file room for tracking and retrieval
Prioritized and performed daily office tasks with awareness of critical deadlines using the Equitrac system
Devised a case specific cost-tracking method which improved the firm’s bottom line and implemented changes to streamline the law firm’s filing system
Coordinated repair and maintenance of office equipment for a time sensitive environment
Liaised to Iron Mountain, Canon, Ruggles and W.B. Mason vendors obtaining 46% savings in office supplies
Maintained office supply inventory required for the efficiency of support services for a firm of 200 employees

RELIABLE MANAGEMENT COMPANIES | Philadelphia, PA 1999 – 2004

Assistant Office Service Manager

Acted as administrative assistant to account and office manager at Dilworth Paxson Law Firm
Managed and supervised a staff of 12 and trained staff on various office equipment and best practices
Prepared monthly reports, EOM statements, and calculated production records
Processed payroll and statistics/reports for the Accounting Department
Assisted the hiring manager with the process screening and selecting qualified applicants and measured performance and executed annual performance reviews
Scheduled and coordinated staff meetings and conferences; processed, received, and distributed mail